Page Menu

Charge

Duties

The Executive Council shall advise the Chancellor and Provost on substantive matters pertaining to the governance of UMW and shall be consulted before decisions are reached on such matters.

The Executive Council may recommend representatives to serve on multi-campus committees and task forces established by the University President.

The Executive Council may advise the Chancellor and Provost on the composition and charge of search committees for senior leadership positions, and may also provide recommendations on the appointment of candidates for senior leadership positions, including interim or acting positions.

The Executive Council shall vote (within 120 days of delivery) on all written recommendations forwarded to it by the Faculty Council.

If the Executive Council approves the recommendation, it shall be forwarded to the Chancellor for consideration/action consistent with the requirements of Article II.D.3., of the “Board of Trustees Statement on University Governance” (Doc. T73-098, as amended).
If the Executive Council does not approve the recommendation, it shall be returned to the Faculty Council for reconsideration, along with the Executive Council’s specific objections or proposed amendments.
If a reconsidered recommendation is approved by the Executive Council, it shall be forwarded to the Chancellor for consideration/action consistent with the requirements of Article II.D.3., of the “Board of Trustees Statement on University Governance” (Doc. T73-098, as amended).
If a reconsidered recommendation is not approved by the Executive Council within 90 days of delivery, it shall be referred to the Consensus Committee (Article V.C. below).

Membership

Voting membership in the Executive Council shall consist of the following:

Chairs of academic Departments.
Chair and Vice-Chair of the Faculty Council.
Chair of the Educational Policy Committee of the SOM; Chair of the Curriculum Committee of the GSN; Chair of the Graduate Council of the GSBS.
Chair of the Student Government Alliance.
Deans of the SOM, GSN, GSBS, and such other schools as may be developed.

Non-voting membership of the Executive Council shall consist of the following: the Chancellor; Executive Vice Chancellors; Provost; Vice Provosts; Associate Provosts; Senior Associate Deans; Chief Diversity Officer; CEO of UMMHC; President of UMMMC; Directors of Centers, Programs and Institutes and other representatives or administrative officials as may be designated annually by majority vote of the Executive Council.

Officers

The Executive Council shall elect annually from among its voting faculty membership the following officers:

Chair, who shall preside at all meetings and serve as Chair of the Rules Committee.
Vice Chair, who shall preside at any meetings when the Chair is absent.

Rules Committee

The Rules Committee of the Executive Council shall be comprised of the following: the Chair and Vice Chair of the Executive Council, the Chair of the Faculty Council, the Vice Provost for Faculty Affairs, the Deans of each of the Schools and one additional voting member of the Executive Council elected annually by the Executive Council from its voting membership.

Duties shall include the following:

Preparation of the agenda of the Executive Council. The Rules Committee shall review all requested agenda items submitted by the President, the Chancellor, the Provost, the Dean of any School, the Chair of the Faculty Council, the Chair of the Student Government Alliance, the Chair of any Standing Committee or any other member of the Executive Council. If the proposed agenda item is within the Executive Council’s stated duties, it shall be placed on the agenda of the meeting date requested or, if that request cannot be accommodated, on the agenda of the earliest next meeting date.
Invitation of nonmembers to attend an Executive Council meeting(s) - if such individuals will make substantive contributions to particular deliberations, or that the vital interests of such individuals or groups of individuals may be materially affected by particular deliberations.
Resolution of procedural matters, including the appointment of Executive Council members to a Consensus Committee as needed.
Preparation of a list of representatives or administrative officials to be considered for non-voting membership on an annual basis.
Other duties assigned by the Executive Council or the Chair.

Meetings

The schedule of meetings shall be published at the first meeting of the academic year, and any subsequent changes in those dates will require notification at least seven (7) days in advance of the meeting.

Special meetings may be called at the request of the President, the Chancellor, the Provost, the Dean of any School, any three voting members of the Executive Council, the Chair of the Faculty Council, or, upon petition, by any 20 members of the faculty or by 50 students of any one School.

One half of the voting members shall constitute a quorum. Members may attend and vote by teleconference, video conference, or any other technology that allows full participation by the voting member. Representation and/or vote by proxy is not permitted.

Recommendations (votes) of the Executive Council shall require a simple majority of those present provided that:

A quorum is present.
The agenda and notice of the meeting was distributed to the members at least three days in advance of the meeting and only topics listed on the agenda are acted upon.

Bylaws

The Executive Council shall regularly review its bylaws, and at a minimum every five (5) years.