Registrar’s Office

Location: Room S1-844
Telephone:  508-856-2267
Fax: 508-856-1899
URL: http://www.umassmed.edu/registrar/

All educational records at the UMass Chan Medical School concerning enrolled students and graduates are maintained by the Office of the Registrar. The Registrar maintains an academic file on each student which contains a copy of each evaluation received, official transcript release forms filed by the student, copies of letters written as official recommendations from the school and disclosure of released information concerning the student. Letters received in support of extracurricular or other activities may also be included in this file.

The office also maintains student biographic and demographic information. Permanent address and name changes must be processed through the registrar’s office. All other addresses and student information can be entered online by the student.

Medical School Registration
Students are admitted through the Medical School’s Office of Admissions and registered for courses by the Registrar’s Office.

Students are issued Network and UMass Chan email accounts.

Walk-in registration is conducted the month of July for the incoming medical school class. Health clearance by the Student Health Office is a requirement for enrollment.

UMass Chan photo ID and Library barcodes are issued. Students are enrolled in all first-year courses.

Matriculating Student Status
Beginning with Academic Year 2015/16, students must be registered for and maintain a minimum enrollment of 9 credit hours during the semester in order to maintain active student status (eligibility for course credit, malpractice insurance, financial aid, etc.)

Approved by the EPC 12/01/14; (rev. 060315)

Guidelines for Student Records
All educational records at the UMass Chan Medical School concerning students enrolled and former students are maintained by the Office of the Registrar. If possible, students will have immediate access to their record. In no case will students have to wait more than 45 days. If students are required to wait, the office will tell them when their record will be available. Students will have to identify themselves with a picture ID to see their record.

Access to student records is limited to:
(a) The Dean of the Medical School, Vice Provost for Student Life, Senior Associate Dean for Educational Affairs, Associate Dean for Student Affairs, chairs of the Academic Evaluation Boards and the student’s advisor/mentor;
(b) Other faculty members may have access to the record file for the writing of letters of recommendation or other legitimate purposes upon written release by the student and approval by the Registrar.

An information disclosure form will be kept in each academic file to record the date of review identifying the person reviewing the folder, and the reason for the review.